Writing.io Jobs

GoHighLevel Admin / Operations SpecialistRemote | Philippines-Based | Full-Time | Paid in USD$6.

FreedUp is seeking a proactive Executive Assistant to support the Founder of Orderly AI, an early-stage AI startup currently raising its seed round. The founder is juggling fundraising, investor and VC networking, product marketing, and customer-facing work — and needs everything that isn’t fundraising, networking, or selling taken off his plate.

This role starts on lower-agency, clearly-scoped tasks (calendar management, follow-ups, meeting prep, drafted-not-sent emails) with the expectation that trust and scope grow quickly as the assistant proves reliable. The founder has never worked with an assistant before, so this person should be comfortable building context fast, working independently, and earning delegation of higher-agency tasks over time rather than waiting to be handed them.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.

Location: Fully Remote

Job Type: Full-Time

Salary: $1,000 - $1,700 per month (based on experience)

• 3+ years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting a founder or senior executive — startup experience is a strong plus.
• Excellent written English; comfortable drafting emails and messages in someone else’s voice.
• Highly organized, with the ability to track a large volume of ongoing conversations, follow-ups, and introductions without anything slipping.
• Comfortable working closely with a first-time founder who is still building trust in delegation — patient, clear, and consistent rather than needing everything spelled out twice.
• Tech-savvy and comfortable with Google Workspace, Slack, and similar tools.

Key Responsibilities

• Calendar Management: Own scheduling across a high volume of virtual and in-person meetings — VC meetings, networking, demos, and customer onboarding calls.

• Follow-Up & Relationship Tracking: Keep track of the “endless web of conversations” — who’s owed a follow-up, who needs an introduction, and make sure nothing is dropped.

• Meeting Prep: Prepare the founder for VC meetings, customer calls, and networking conversations.

• Email Support: Draft emails and messages on the founder’s behalf based on quick verbal direction, with a review-before-send step on anything sensitive (e.g., investor communications).

• Investor Updates: Support drafting and coordinating monthly investor updates.

• Light Personal/Business Admin: Take on ad hoc admin and logistics as trust builds — this may expand over time as the founder gets comfortable delegating.

• International experience

• Opportunity to work remotely from anywhere

• Supportive and collaborative team environment

• Learning and development opportunities

• Potential Performance Bonuses

• PTO

• HMO after 3 months

FreedUp is seeking a proactive Executive Assistant to support the Founder of Orderly AI, an early-stage AI startup currently raising its seed round. The founder is juggling fundraising, investor and VC networking, product marketing, and customer-facing work — and needs everything that isn’t fundraising, networking, or selling taken off his plate.

This role starts on lower-agency, clearly-scoped tasks (calendar management, follow-ups, meeting prep, drafted-not-sent emails) with the expectation that trust and scope grow quickly as the assistant proves reliable. The founder has never worked with an assistant before, so this person should be comfortable building context fast, working independently, and earning delegation of higher-agency tasks over time rather than waiting to be handed them.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.

Location: Fully Remote

Job Type: Full-Time

Salary: $1,000 - $1,700 per month (based on experience)

• 3+ years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting a founder or senior executive — startup experience is a strong plus.
• Excellent written English; comfortable drafting emails and messages in someone else’s voice.
• Highly organized, with the ability to track a large volume of ongoing conversations, follow-ups, and introductions without anything slipping.
• Comfortable working closely with a first-time founder who is still building trust in delegation — patient, clear, and consistent rather than needing everything spelled out twice.
• Tech-savvy and comfortable with Google Workspace, Slack, and similar tools.

Key Responsibilities

• Calendar Management: Own scheduling across a high volume of virtual and in-person meetings — VC meetings, networking, demos, and customer onboarding calls.

• Follow-Up & Relationship Tracking: Keep track of the “endless web of conversations” — who’s owed a follow-up, who needs an introduction, and make sure nothing is dropped.

• Meeting Prep: Prepare the founder for VC meetings, customer calls, and networking conversations.

• Email Support: Draft emails and messages on the founder’s behalf based on quick verbal direction, with a review-before-send step on anything sensitive (e.g., investor communications).

• Investor Updates: Support drafting and coordinating monthly investor updates.

• Light Personal/Business Admin: Take on ad hoc admin and logistics as trust builds — this may expand over time as the founder gets comfortable delegating.

• International experience

• Opportunity to work remotely from anywhere

• Supportive and collaborative team environment

• Learning and development opportunities

• Potential Performance Bonuses

• PTO

• HMO after 3 months

Please whitelist the domains “lever.co” and “hire.lever.co” with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Shopify Operations Manager

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Shopify Operations Manager to start immediately!

Duties and Responsibilities include but are not limited to:

• Team Oversight & Customer Service: Manage the existing CS team, track response/resolution times, and handle escalations, refunds, and exchanges. Identify missing SOPs and improve FAQs and automated responses.

• Inventory & Logistics: Monitor stock levels, track sell-through rates, and forecast restock timing. Liaise with factories, oversee production timelines, and manage logistics for stock arrivals.

• E-commerce & Shopify Management: Update inventory for SKUs and product variants weekly, check order statuses, and update customers with tracking info (they use Parcelwill).

• Operations & Systems: Manage the Notion workspace, build and improve SOPs, track launches and campaigns, and keep projects organized and on schedule.

• Reporting: Manage weekly KPIs and reporting to ensure the team is running efficiently and maintaining quality standards.

Required Tools

• Shopify

• Notion

Qualifications:

• Proven experience managing a Shopify store.

• Solid experience handling inventory tracking, multiple SKUs, and forecasting.

• Must be able to operate independently as an Operations Manager. Someone who can build SOPs, improve workflows, and work without supervision.

• Experience managing customer service systems, reporting, and overseeing a team.

• High reading, writing, and clear spoken communication to liaise directly with customers, factories, and internal staff.

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: 9AM to 6PM UK Time | 40 hours per week, Full-time

Location: 100% Remote

Salary Package: Up to ₱82K/month

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.

• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

₱70,000 - ₱82,000 a month

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

XPRIZE Overview

XPRIZE is an established global leader in designing and executing large-scale competitions to solve humanity’s greatest challenges. As a 501©3, our unique model democratizes innovation by incentivizing crowd-sourced, scientifically viable solutions to create a more equitable and abundant future for all.  Since our founding in 1994, we’ve launched $519 million in prize competitions that are driving more than $31 billion in social and economic impact — a 60x return on philanthropic investment. These competitions not only de-risk early-stage breakthrough ideas but also mobilize capital, talent, and momentum to accelerate solutions from concept to real-world scale.

We operate across 5 areas of impact,including:

• Deep Tech + Exploration
• Energy + Climate + Nature
• Food + Water + Waste
• Health
• Learning + Society

Join XPRIZE to help create meaningful impact as we strive to empower humanity to achieve breakthroughs and architect a more equitable and abundant future for all.

PRIMARY RESPONSIBILITIES

Reporting to the Chief of Staff, the Executive Assistant will provide high-level, hands-on administration and will support high-ranking members of the Foundation, including, the Chief Financial Officer, Executive Vice President of the Health domain, Chief People Officer, and Chief Technology Officer.The Executive Assistant will work across time zones as needed to provide professional support to assigned Executives, regardless of location.

Support will include:

• Calendar
  • Work with each Executive to determine calendaring support needs.
  • Coordinate with Executive team members to align calendars and organize meetings.
  • Using discretion, communicate internally and externally regarding scheduling availability as needed with Executive and work teams.
  • Manage a heavy calendar, including scheduling and coordinating calls and meetings. Handle email responses with both internal and external stakeholders.
  • Understand meeting objectives and prioritize frequently changing business needs and key stakeholder demands.
• Meeting Logistics
  • Ensure Executive team members have all necessary and pertinent meeting participant details. Provide updates to any changes in meeting participation prior to start time and determine with Executive team members if that changes the scope of meeting or requires rescheduling.
  • Work with the Executive team to determine which meetings the EA will attend. Take meeting notes, capture deliverables, and report back to the supported Executives.
  • Update the Foundation Collaboration Calendar to track any out-of-office occurrences (vacations, travel, etc.) for the office of these Executive team members.
• Travel Arrangements
  • Coordinate frequent domestic and international travel to include airfare, hotel, and ground transportation while ensuring all plans fall within the Foundation’s Travel and Entertainment policy.
• General Support
  • Ordering meals as necessary.
  • Work with supported teams and other EA/AAs in support of the Foundation.
  • Prepare Google Slides/ PowerPoint presentations as needed.
  • Prepare correspondence including memos, emails, and other communiques for a varied audience.
  • Special Projects as assigned.

QUALIFICATIONS

• 3-5 years of experience supporting multiple C-level Executives.
• 1+ years experience using Google Suite of tools.
• 2+ years experience using MS Office Suite.
• Minimum 1 year experience supporting Executives in different time zones and locations.
• Exceptional organizational abilities and high level of attention to detail.
• Experience working with modern remote-office technologies (Zoom, Slack, Asana, etc.).
• Exceptional time management skills, with the ability to consistently prioritize tasks and manage deadlines with minimal supervision.
• Proven listening, writing and communication skills across various platforms (memos, emails, letters, instant messaging apps).
• Maintain absolute confidentiality internally and externally.
• Demonstrated maturity and emotional intelligence to handle, direct and/or resolve sensitive matters.
• Anticipate needs and quickly adapt to changes as they arise, overcoming roadblocks before they become problems.
• Ability to multitask, work with conflicting deadlines, manage a heavy calendar, and make adjustments on the spot.
• Independent self-starter who takes a proactive approach to solve problems.
• Personable, professional and calm demeanor; displays grace under pressure.
• Patience, flexibility, and a good sense of humor.
• Willingness to think and act creatively.

COMPETENCIES

• Action Oriented
• Manages Ambiguity
• Collaborates
• Communicates Effectively
• Manages Complexity
• Decision Quality
• Interpersonal Savvy
• Nimble Learning
• Being Resilient
• Resourcefulness
• Situational Adaptability
• Tech Savvy
• Instills Trust
• Optimizes Work Processes

Why Work at XPRIZE:

In addition to working for a mission-driven company that catalyzes industries, pushes innovation forward, and is creating an abundant and equitable future, we offer the following benefits:

• Remote-first environment (must live and work in the United States)
• Quarterly company-paid All-Hands meetings in Los Angeles for frequent in-person collaboration
• Employee and dependent medical, dental, and vision options
• A 401(K) program with employer match
• Ample paid time off, including vacation, floating holidays, sick days, and company-paid holidays
• An Employee Assistance Program for confidential, professional support with personal, family, or other challenges
• Employee stipends/reimbursements for cell phone, internet, health & wellbeing, and learning & development
• Generous Paid Parental Leave for all employees welcoming a new child to their family
• One meeting-free block per week and four focus weeks per year to ensure uninterrupted time for strategic projects

The anticipated compensation for this position is $33.00/hour to $38.00/hour and may also qualify for an annual incentive. The actual base salary offered will depend on a variety of factors including the qualifications of the individual applicant, years of relevant experience for therole, level of education attained, and certifications and/or other licenses held. XPRIZE is a remote-first environment. All employees must be authorized to work in the United States and work from within the United States full-time.

The XPRIZE FOUNDATION is an equal opportunity employer and does not unlawfully discriminate in employment. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.

Please note: Though submitting a resume to the XPRIZE FOUNDATION implies that you are interested in a position(s), it does not imply that you are an applicant. You are not considered an applicant until you have been contacted directly by a Talent Acquisitions representative requesting that you begin the designated application process, which may involve phone and/or in-person interview(s), job-related testing, and background checks.

Note: if you experience any issues or errors while trying to submit your application, please try clearing your cache and cookies or applying through a different browser(for example, Safari instead of Google Chrome).

Description

Zelh is seeking a dependable, detail-oriented Track & Trace Coordinator to support our freight brokerage operations. This position is responsible for monitoring active shipments from pickup through final delivery, maintaining accurate load information, communicating with carriers and drivers, and quickly identifying potential service issues. The Track & Trace Coordinator plays an important role in providing excellent customer service by ensuring our team always knows where each shipment is and whether it is operating according to schedule. This is a fast-paced position requiring strong communication, organization, follow-through, and the ability to manage multiple shipments simultaneously.

Key Responsibilities

•Monitor active shipments from dispatch through final delivery.

•Contact carriers and drivers to obtain accurate pickup, transit, and delivery updates.

•Confirm drivers are on schedule for pickup and delivery appointments.

•Verify arrival and departure times at shippers and receivers.

•Update shipment status, notes, ETA information, and appointment details in the TMS.

•Identify late trucks, missed appointments, breakdowns, detention, rejected product, temperature issues, and other potential service failures.

•Immediately escalate significant service issues to the appropriate operations or sales team member.

•Proactively communicate delays rather than waiting for customers or internal team members to discover an issue.

•Maintain consistent communication with carriers until problems are resolved.

•Obtain and upload Bills of Lading, Proofs of Delivery, lumper receipts, and other required shipment documentation.

•Assist with scheduling and confirming pickup and delivery appointments as needed.

•Ensure completed loads contain the information and documentation necessary for billing.

•Maintain clear, professional, and accurate notes so another team member can quickly understand the status of any shipment.

•Assist Customer Sales and Carrier Sales representatives with operational support as needed.

Working conditions:

• Work schedule:

T&T #1

• Monday–Tuesday: 11 PM–7 AM CST

• Wednesday–Thursday: Days off

• Friday–Sunday: 11 PM–7 AM CST

• 1-hour unpaid lunch break during each shift

• Competitive Salary in USD

• Remote mode of work

• 10+ business days of paid time off

• Team building and corporate events

• Equipment provided

• A supportive team

Requirements

• Extremely dependable with strong follow-through.

• Detail-oriented and organized.

• Comfortable making frequent phone calls, sending emails, and communicating by text.

• Able to manage a high volume of shipments without losing track of details.

• Strong sense of urgency when something is going wrong.

• Able to recognize potential problems before they become customer service failures.

• Comfortable working independently and making decisions within established procedures.

• Strong written and verbal English communication skills.

• Able to remain professional when dealing with frustrated drivers, carriers, customers, or facilities.

• Experience in freight brokerage, trucking, transportation, dispatch, or logistics is preferred but not required.

• Experience with a Transportation Management System (TMS) is preferred.

What Success Looks Like

• A successful Track & Trace Coordinator doesn’t simply enter updates into the system. They own shipment visibility.

Description

Zelh is seeking a dependable, detail-oriented Track & Trace Coordinator to support our freight brokerage operations. This position is responsible for monitoring active shipments from pickup through final delivery, maintaining accurate load information, communicating with carriers and drivers, and quickly identifying potential service issues. The Track & Trace Coordinator plays an important role in providing excellent customer service by ensuring our team always knows where each shipment is and whether it is operating according to schedule. This is a fast-paced position requiring strong communication, organization, follow-through, and the ability to manage multiple shipments simultaneously.

Key Responsibilities

•Monitor active shipments from dispatch through final delivery.

•Contact carriers and drivers to obtain accurate pickup, transit, and delivery updates.

•Confirm drivers are on schedule for pickup and delivery appointments.

•Verify arrival and departure times at shippers and receivers.

•Update shipment status, notes, ETA information, and appointment details in the TMS.

•Identify late trucks, missed appointments, breakdowns, detention, rejected product, temperature issues, and other potential service failures.

•Immediately escalate significant service issues to the appropriate operations or sales team member.

•Proactively communicate delays rather than waiting for customers or internal team members to discover an issue.

•Maintain consistent communication with carriers until problems are resolved.

•Obtain and upload Bills of Lading, Proofs of Delivery, lumper receipts, and other required shipment documentation.

•Assist with scheduling and confirming pickup and delivery appointments as needed.

•Ensure completed loads contain the information and documentation necessary for billing.

•Maintain clear, professional, and accurate notes so another team member can quickly understand the status of any shipment.

•Assist Customer Sales and Carrier Sales representatives with operational support as needed.

Working conditions:

• Work schedule:

T&T #2

• Wednesday–Thursday: 11 PM–7 AM CST

• Friday: 7 PM–3 AM CST

• Saturday–Sunday: 3:30 PM–11:30 PM CST

• Monday & Tuesday: Days off

• 1-hour unpaid lunch break during each shift

• Competitive Salary in USD

• Remote mode of work

• 10+ business days of paid time off

• Team building and corporate events

• Equipment provided

• A supportive team

Requirements

• Extremely dependable with strong follow-through.

• Detail-oriented and organized.

• Comfortable making frequent phone calls, sending emails, and communicating by text.

• Able to manage a high volume of shipments without losing track of details.

• Strong sense of urgency when something is going wrong.

• Able to recognize potential problems before they become customer service failures.

• Comfortable working independently and making decisions within established procedures.

• Strong written and verbal English communication skills.

• Able to remain professional when dealing with frustrated drivers, carriers, customers, or facilities.

• Experience in freight brokerage, trucking, transportation, dispatch, or logistics is preferred but not required.

• Experience with a Transportation Management System (TMS) is preferred.

What Success Looks Like

• A successful Track & Trace Coordinator doesn’t simply enter updates into the system. They own shipment visibility.

Headquarters: Victoria, British Columbia, Canada
URL: https://geoproapp.com

The opportunity 

I'm looking for an experienced operator to take ownership of a portfolio of three established Shopify apps with a combined ARR of approximately $1.87M.

The portfolio includes:

• Geo:Pro: Geolocation-based storefront personalization
• TrackiPal: PayPal tracking automation for Shopify merchants
• Easy Lockdown: Content and storefront access control

Together, these are profitable, well-established products with engaged customer bases. They're not hypergrowth startups, but well-run businesses with clear opportunities to improve the product experience, strengthen operations and continue growing over time.

As the portfolio has grown, it's reached the point where I need an experienced operator to lead the day-to-day, keep the business running smoothly and turn strategy into execution. 

The role is fully remote, async-friendly and suited to someone who enjoys ownership, autonomy and building well-run businesses.

What you'd own 

• Team coordination and delivery: Run the day-to-day by coordinating the developer and tester through the full delivery cycle - from spec → build → ship → measure - keeping everyone aligned across time zones and hiring additional contractors as needed.
• Roadmap and prioritization: We'll set the roadmap together. I'll be closely involved at first, and over time this becomes increasingly your call. Turn Amplitude data, review themes and support signals into a prioritized backlog in Linear, and write clear tickets for the developer.
• Metrics and experimentation: Own the analytics story. Understand what moved, what didn't and what to try next. Design experiments and report on impact. 
• Quality and documentation: Continually raise the bar on user experience through better documentation, smoother onboarding, fewer rough edges.
• Platform stewardship: Stay ahead of Shopify API changes, manage App Store compliance reviews and lead our annual Built for Shopify review to retain BFS status.
• Support oversight and escalations: Our support agency handles tier-1 tickets. You're the escalation point for product and engineering issues and own the agency relationship, ensuring response times, ticket quality and the merchant experience meet the bar. 
• Shopify App Store Paid Ads: Oversee existing paid advertising campaigns, working with our marketing contractor to ensure everything runs smoothly. We'll set the marketing budget together each quarter, and you'll manage it.
• Shopify App Store rankings: Monitor Shopify App Store rankings across the portfolio, identify opportunities to improve rankings and respond quickly when rankings decline.     

What you don't have to do 

• Write code (there's a developer for that) 
• Do QA (there's a tester for that)
• Handle routine support tickets (an agency handles that)
• Respond to reviews (a contractor handles that)
• Fundraise, hire executives, sit in stakeholder meetings or manage political overhead - none of that exists here 

Growth areas we've already identified 

• Easy Lockdown: Shift to usage-based pricing 
• Geo:Pro + Easy Lockdown: Onboarding and activation optimization 
• Geo:Pro + Easy Lockdown: Feature gaps that address missing customer use cases
• All three apps: Lift review ratings to improve organic App Store rankings

You're not walking into a blank page - there's already a clear direction, but plenty of room to test your own ideas.

What you'll be walking into

• Small, remote team: You'll be coordinating a small team of contractors working across different time zones, so communication and keeping work moving are a big part of the role. 
• Established products: The apps are profitable and well established, but some of the codebases are older and occasionally require pragmatic workarounds rather than perfect solutions. 
• Data-driven decisions: Our analytics stack is solid (Amplitude, BigQuery, Shopify Partners)  - SQL fluency, or comfort writing it with AI help, is required. 

How we'll work together

• Founder involvement: I've run these apps alongside another business and know them inside out. I'll stay focused on product direction, strategy, quarterly planning and major decisions while you run the day-to-day.
• Working rhythm: We'll meet weekly at first while we build context and alignment, then move to monthly strategy check-ins and quarterly planning sessions. Beyond that, you'll have the autonomy to run with it.

Who you are 

• Strong operator: You've successfully run product or delivery for a small SaaS team. Background isn't important - results are.
• Technically fluent: You can write clear product specs, understand trade-offs and weigh development estimates without needing to review code.
• Organized and proactive: You enjoy coordinating people, removing blockers and making sure nothing falls through the cracks.
• Data-driven: You use Amplitude, SQL and customer feedback to inform decisions.
• Self-directed: You're comfortable working asynchronously, managing your own priorities and taking ownership without constant direction.
• Bonus: Experience in the Shopify ecosystem, App Store Optimization (ASO), paid acquisition or SaaS growth. 

Where this could go 

This isn't a role with a fixed ceiling. As you build context, take on more responsibility and the portfolio grows, there's scope for the role to grow too. Exactly what that looks like will depend on the business and the impact you have, but the door is genuinely open.

Role details 

• Time: Part-time, approximately 15-25 hours per week
• Compensation: US$65-$85/hour, depending on experience
• Employment: Contractor or employee - whichever works best for you
• Location: Fully remote, async-friendly, any timezone
• Start: As soon as you're available
  

How to apply 

If this sounds like a role you'd enjoy, send me a 3-5 minute Loom walking me through how you'd approach your first 90 days. Assume you've had one week to get oriented - what would you focus on first, what would you want to understand, and how would you decide what to work on?

Email your Loom to: apply@geoproapp.com 

I'll personally review every application. If your Loom is a strong fit, I'll invite you to a short introductory interview. If that goes well, we'll schedule a final, more in-depth interview before making an offer.

To apply: https://weworkremotely.com/remote-jobs/geopro-labs-inc-head-of-operations-shopify-app-portfolio

About MonetizeMore

MonetizeMore is a global pioneer in ad technology, powering ad monetization for over 150,000 websites and apps globally. We combine proprietary technology with sophisticated optimization strategies to secure and maximize publisher revenue. We are a 100% remote, culture-first organization driven by four core values: Integrity, Enterprising, Kaizen (Continuous Improvement), and Collaboration. We empower our global team with absolute location autonomy and flexible global schedules. We care about the impact you deliver, not the hours you log on.

About the Role

The company is seeking an experienced, systems-driven Business Operations Manager to transform informal workflows into owned, structured, and scalable operational systems. As the primary connective layer across departments, this role focuses on process kaizen, SOP governance, and end-to-end operational enablement—ensuring teams execute efficiently without reinventing processes.

The Business Operations Manager will manage the central project management infrastructure and partner directly with Product and executive leadership. Key responsibilities include preparing cross-functional teams for product launches, streamlining enterprise client workflows, and establishing organization-wide standards for accountability and visibility. As a data- and AI-fluent operator, the candidate will design structured spreadsheet models, integrate AI tools to accelerate documentation, and continuously optimize reporting systems.

Core Responsibilities

1. Process Kaizen & SOP Governance

• ### Run a continuous improvement cadence across the process landscape; killing, combining, or improving SOPs weekly. Own the process vault and ensure every process is signed off by its owner and governed for adoption, not just documented.

2. Project Management & Visibility

• ### Own and maintain BE’s project management tracker; ensuring all projects, to-dos, and tickets are tracked, visible, and actioned. Drive adoption beyond BE, building the foundation for a company-wide model with long-term integration into BL L10s.

3. Product Rollout Support

• ### Support product release processes, structuring the operational side of launches so teams are enabled ahead of go-live. Work closely with the incoming Group PM to formalize this process as a repeatable model.

4. Cross-Departmental & Enterprise Client Enablement

• ### Act as an operational connective layer across business lines and enterprise client workflows; surfacing blockers, coordinating data and documentation needs, and keeping cross-functional commitments visible and actioned.

5. Data & Spreadsheet Management

• ### Own data pulls and spreadsheet-based reporting for BE initiatives; Building and maintaining structured, reliable models that others can use without re-deriving logic. Comfort with formulas, structured data, and dashboard hygiene is core to the role, not incidental.

Who You Are

• The Experienced Operator: You have 4+ years of experience in a process, project management, or business operations role. Ad tech, SaaS, high-data-volume or WordPress ecosystem experience is a plus, as is experience working with Salesforce (SFDC).
• The Systems Builder: You default to structure, and you know the difference between owning a process and doing the work inside it. Given a messy or untracked workstream, your instinct is to define ownership, standardize steps, and build the scaffolding (trackers, SOPs, cadences) that lets other functions execute reliably.
• Data- and AI-Fluent: You’re comfortable pulling, cleaning, and structuring data in spreadsheets without hand-holding, and you’ve used AI tools in your actual workflow to speed up documentation and process work.
• Comfortable with Ambiguity: You can walk into an undefined workstream, ask the right questions, and leave it with clear ownership and a repeatable process.
• Direct Communicator: You flag problems early and plainly. You don’t let a stalled ticket or an unsigned SOP sit quietly.

What We Offer

• True Flexibility: Work from anywhere in the world with an flexible schedule that fits your lifestyle.
• Professional Development: Continuous opportunities for career growth, learning allowances, and direct impact on a fast growing company.

About MonetizeMore

MonetizeMore is a global pioneer in ad technology, powering ad monetization for over 150,000 websites and apps globally. We combine proprietary technology with sophisticated optimization strategies to secure and maximize publisher revenue. We are a 100% remote, culture-first organization driven by four core values: Integrity, Enterprising, Kaizen (Continuous Improvement), and Collaboration. We empower our global team with absolute location autonomy and flexible global schedules. We care about the impact you deliver, not the hours you log on.

About the Role

The company is seeking an experienced, systems-driven Business Operations Manager to transform informal workflows into owned, structured, and scalable operational systems. As the primary connective layer across departments, this role focuses on process kaizen, SOP governance, and end-to-end operational enablement—ensuring teams execute efficiently without reinventing processes.

The Business Operations Manager will manage the central project management infrastructure and partner directly with Product and executive leadership. Key responsibilities include preparing cross-functional teams for product launches, streamlining enterprise client workflows, and establishing organization-wide standards for accountability and visibility. As a data- and AI-fluent operator, the candidate will design structured spreadsheet models, integrate AI tools to accelerate documentation, and continuously optimize reporting systems.

Core Responsibilities

1. Process Kaizen & SOP Governance

• ### Run a continuous improvement cadence across the process landscape; killing, combining, or improving SOPs weekly. Own the process vault and ensure every process is signed off by its owner and governed for adoption, not just documented.

2. Project Management & Visibility

• ### Own and maintain BE’s project management tracker; ensuring all projects, to-dos, and tickets are tracked, visible, and actioned. Drive adoption beyond BE, building the foundation for a company-wide model with long-term integration into BL L10s.

3. Product Rollout Support

• ### Support product release processes, structuring the operational side of launches so teams are enabled ahead of go-live. Work closely with the incoming Group PM to formalize this process as a repeatable model.

4. Cross-Departmental & Enterprise Client Enablement

• ### Act as an operational connective layer across business lines and enterprise client workflows; surfacing blockers, coordinating data and documentation needs, and keeping cross-functional commitments visible and actioned.

5. Data & Spreadsheet Management

• ### Own data pulls and spreadsheet-based reporting for BE initiatives; Building and maintaining structured, reliable models that others can use without re-deriving logic. Comfort with formulas, structured data, and dashboard hygiene is core to the role, not incidental.

Who You Are

• The Experienced Operator: You have 4+ years of experience in a process, project management, or business operations role. Ad tech, SaaS, high-data-volume or WordPress ecosystem experience is a plus, as is experience working with Salesforce (SFDC).
• The Systems Builder: You default to structure, and you know the difference between owning a process and doing the work inside it. Given a messy or untracked workstream, your instinct is to define ownership, standardize steps, and build the scaffolding (trackers, SOPs, cadences) that lets other functions execute reliably.
• Data- and AI-Fluent: You’re comfortable pulling, cleaning, and structuring data in spreadsheets without hand-holding, and you’ve used AI tools in your actual workflow to speed up documentation and process work.
• Comfortable with Ambiguity: You can walk into an undefined workstream, ask the right questions, and leave it with clear ownership and a repeatable process.
• Direct Communicator: You flag problems early and plainly. You don’t let a stalled ticket or an unsigned SOP sit quietly.

What We Offer

• True Flexibility: Work from anywhere in the world with an flexible schedule that fits your lifestyle.
• Professional Development: Continuous opportunities for career growth, learning allowances, and direct impact on a fast growing company.

Role Title: CRM Operations SpecialistRole Type: ContractorLocation: Remotemicro1 is engaging CRM Operations Specialists to support a customer project focused on optimizing sales and customer relationship management processes.

Company Description

Engineering the AI-powered enterprise. With AI and cloud-native solutions, BETSOL accelerates cloud transformation for enterprises across 17+ countries. BETSOL holds several engineering patents, and is recognized with industry awards. BETSOL maintains a net promoter score that is 2x the industry average. BETSOL’s open source backup and recovery product line, Zmanda (Zmanda.com), delivers up to 50% savings in total cost of ownership (TCO) and delivers best-in-class performance. BETSOL Global IT Services (BETSOL.com) builds and supports end-to-end enterprise solutions, reducing time-to-market for customers. BETSOL offices are set against the vibrant backdrops of Broomfield, Colorado and Bangalore, India. Learn more at betsol.com

Job Description

BETSOL is hiring remote Contact Center / Telephony Operations Engineers to support an enterprise client’s migration off Avaya and Cisco contact center platforms to Five9 CCaaS. You will provide Cisco contact center end-user support and overall ticket management while the client’s colleagues transition their skills to Five9. This is a fully remote role; offshore candidates are welcome and must work U.S. business hours, or, where that is not possible, provide overlap until noon Eastern on U.S. business days.

Key Responsibilities

• Implement and support enterprise voice platforms — primarily Cisco, with some Avaya, Five9, and Microsoft Teams
• Troubleshoot voice issues (call quality, connectivity, log-in/authentication, endpoints) across multi-vendor environments
• Perform incident triage, escalation, and root cause analysis using tools such as Wireshark, Aternity, and Nectar
• Manage ServiceNow queues, ticket documentation, and user support workflows
• Support carrier integrations, SIP trunking, and telecom lifecycle activities (adds, moves, changes)
• Monitor and optimize voice performance (MOS, latency, jitter, packet loss)
• Collaborate with IT, network, vendors, and business teams to deliver and maintain solutions
• Maintain documentation, call flows, and operational procedures
• Provide mentoring, knowledge sharing, and operational support in a 24x7 environment
• Apply AI to proactively identify and resolve voice issues, accelerate diagnostics and resolution, automate ticket triage and self-service workflows, and analyze incident and call-quality trends for continuous improvement

Qualifications

Required Skills & Experience

• 3-5 years of hands-on support experience across enterprise voice platforms (Cisco, Avaya, Five9, Microsoft Teams)
• Proficiency with diagnostic and monitoring tools (Wireshark, Aternity, Nectar)
• ServiceNow ticket and queue management
• Understanding of SIP trunking, carrier integrations, and voice quality metrics (MOS, latency, jitter, packet loss)
• Familiarity applying AI and automation to voice operations and support workflows
• Strong troubleshooting, documentation, and collaboration skills; comfortable in a 24x7 operational environment

Additional Information

All your information will be kept confidential according to EEO guidelines.

HubSpot Implementation Specialist – Remote

Position Type: Full-Time, Remote

Location: Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a skilled HubSpot Implementation Specialist to help businesses maximize the value of the HubSpot platform through successful implementations, system optimization, and client enablement.

In this role, you’ll lead HubSpot implementations across Sales Hub, Marketing Hub, and Service Hub, building scalable CRM solutions, automating business processes, migrating data, and delivering exceptional client experiences. You’ll work closely with Project Managers, Solutions Architects, Developers, and clients to ensure every implementation aligns with business goals and best practices.

If you’re passionate about HubSpot, enjoy solving complex technical challenges, and thrive in a client-facing consulting environment, this role is a strong fit.

What You’ll Own

HubSpot Implementation & System Configuration

• Configure and optimize HubSpot across:

  • Sales Hub
  • Marketing Hub
  • Service Hub

• Build and manage:

  • Workflows
  • Automations
  • Pipelines
  • CRM architecture
  • System logic

• Execute data migrations, including:

  • Data mapping
  • Imports
  • Validation

• Develop dashboards, reporting, and campaign structures.

• Support HubSpot CMS and content deployment initiatives.

End-to-End Implementation Delivery

• Deliver projects from onboarding through deployment.

• Participate in:

  • Discovery
  • Strategic planning
  • Configuration
  • Development
  • Testing
  • Go-live support

• Ensure every implementation aligns with client goals and delivery standards.

• Perform quality assurance testing to ensure accuracy, scalability, and performance.

Client Enablement & Consulting

• Lead client onboarding and training sessions.

• Educate clients on HubSpot best practices and platform capabilities.

• Translate business requirements into scalable HubSpot solutions.

• Collaborate with:

  • Project Managers
  • Solutions Architects
  • Developers

• Deliver an exceptional client experience throughout each engagement.

Troubleshooting & Platform Optimization

• Diagnose and resolve HubSpot platform and integration issues.

• Improve:

  • CRM structure
  • Workflows
  • Reporting
  • Automation

• Escalate complex technical issues with detailed documentation.

• Recommend process improvements based on platform performance.

Performance & Documentation

• Analyze CRM performance and campaign effectiveness.
• Provide data-driven recommendations for optimization.
• Maintain accurate project documentation within HubSpot.
• Ensure documentation remains organized and scalable.

What Success Looks Like

• HubSpot implementations are delivered successfully and on schedule.
• Clients confidently adopt and utilize the HubSpot platform.
• CRM systems remain scalable, organized, and efficient.
• Automations improve operational efficiency.
• Data migrations are completed accurately.
• Clients receive proactive guidance that drives long-term success.

What Makes You a Strong Fit

• You enjoy solving complex technical and operational challenges.
• You combine technical expertise with excellent client communication.
• You thrive in fast-paced consulting environments.
• You’re highly organized and detail-oriented.
• You proactively identify opportunities for optimization.
• You enjoy helping clients maximize their technology investments.

Required Experience & Skills

Experience

• Proven hands-on experience with:

  • HubSpot Sales Hub
  • HubSpot Marketing Hub
  • HubSpot Service Hub

• Strong expertise in:

  • CRM architecture
  • Workflows
  • Automation
  • Pipelines

• Experience with:

  • Data migration
  • System integrations
  • Troubleshooting
  • Platform optimization

• Ability to manage multiple implementation projects simultaneously.

• Professional written and spoken English.

• Experience leading:

  • Client meetings
  • Training sessions
  • Solution workshops

• Strong analytical and problem-solving skills.

Nice to Have

• Active HubSpot Certifications or willingness to obtain them.
• Experience with HubSpot CMS.
• Background in digital marketing or CRM consulting.
• Experience working in implementation agencies or consulting environments.
• Knowledge of API integrations and third-party business applications.

Tech Stack

• HubSpot Sales Hub
• HubSpot Marketing Hub
• HubSpot Service Hub
• HubSpot CMS
• Google Workspace
• Microsoft Office
• CRM reporting and dashboard tools
• AI productivity tools (ChatGPT, Microsoft Copilot, Claude, or similar)

What a Typical Day Looks Like

• Meet with clients to review implementation progress.
• Configure HubSpot workflows, pipelines, and automations.
• Execute data imports and validate CRM data.
• Troubleshoot platform or integration issues.
• Build dashboards and reporting.
• Train clients on HubSpot functionality and best practices.
• Collaborate with Project Managers, Developers, and Solutions Architects.
• Update project documentation and implementation milestones.

In short: You’ll design, build, optimize, and support HubSpot solutions that help clients streamline operations, improve customer engagement, and achieve their business goals.

Key Metrics for Success (KPIs)

• Successful implementation delivery.
• Project completion within timeline and scope.
• Client satisfaction.
• HubSpot adoption and utilization rates.
• CRM accuracy and data integrity.
• Workflow and automation performance.
• Quality assurance and documentation accuracy.

Why This Role Stands Out

• Work with a leading HubSpot implementation agency.

• Partner directly with clients to solve meaningful business challenges.

• Continuous opportunities for HubSpot certifications and professional development.

• Fully remote role with flexible work arrangements.

• Collaborative team environment focused on learning and innovation.

• Career progression into:

  • Senior HubSpot Consultant
  • Solutions Architect
  • CRM Implementation Lead
  • Client Success Leadership

Interview Process

1. Application Review
2. Spark Hire Intro Video (3–5 minutes)
3. Client Interview
4. Offer & Onboarding

What Happens After You Apply

After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you.

Instead of an initial screening call, you’ll have one opportunity to introduce yourself, discuss your HubSpot implementation experience, and explain how you’ve configured CRM systems, built automations, managed data migrations, and supported clients throughout implementation projects. You’ll also have the chance to highlight your consulting approach, troubleshooting expertise, and experience working across HubSpot’s Sales, Marketing, and Service Hubs. Your video will be reviewed by the hiring team before moving forward to the client interview.

You can record your video as many times as you’d like before submitting it—only your final version will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.

Apply Now

If you’re passionate about HubSpot, enjoy helping businesses optimize their CRM, and thrive in a client-facing consulting environment, we’d love to hear from you. Apply today and help organizations unlock the full potential of the HubSpot platform.

ezCater is the #1 food tech platform for workplaces in the US. The company makes it easy for any organization to manage its food needs and order from over 125,000 restaurants nationwide. For workplaces, ezCater provides flexible and scalable solutions for everything from employee meal programs to one-off meetings, all backed by 24⁄7 service and business-grade reliability. For restaurant partners, ezCater helps grow their business by bringing them new high-value customers and large orders.

The Strategic Sales Operations Lead is responsible for high-impact strategic initiatives that shape how our sales organization operates and grows. You’ll partner closely with Sales Operations leadership, lead complex cross-functional projects, build scalable processes and governance, and turn data into clear, actionable recommendations. This role has no direct reports, but you’ll provide project leadership, mentoring, and coaching for other ICs and cross-functional partners, including Implementation.

What You’ll Do:

• Partner with Sales Operations leadership to translate strategic goals into analytical frameworks and project charters, leading deep-dive analyses on coverage, pipeline health, and motion performance.
• Own end-to-end delivery of large, cross-functional initiatives - GTM resets, new role/motion launches, coverage redesign, incentive changes - from problem definition through implementation and measurement.
• Structure projects into workstreams and provide direction to other ICs and cross-functional partners contributing to them.
• Co-design and maintain sales process governance (stage definitions, rules of engagement, approval paths), and lead efforts to standardize core processes across teams.
• Own process design for HubSpot and Salesforce, partnering with CRM admin teams on data cleanliness and feature rollout.
• Identify opportunities to apply AI and automation to sales processes, partnering with CRM/Systems to pilot and roll out responsibly.
• Defines KPI frameworks for strategic initiatives and assists with the builds of dashboards/reports (Sigma, Salesforce, HubSpot) that leadership actually uses to track adoption and performance.
• Serve as a strategic partner to leaders across Sales, Marketing, Product, Finance, and Operations, leading working sessions and decision forums.
• Help set standards for documentation and strategic analysis, and bring outside best practices into the organization.

What You Have:

• 5-8+ years in sales operations, sales strategy, revenue operations, consulting, analytics, or related roles, with a track record of leading complex, cross-functional projects that improved sales performance or GTM alignment.
• Experience partnering directly with senior leaders (Sales Directors, VPs, Finance) on strategic decisions.
• Strong analytical capabilities with proven expertise in building and interpreting CRM reports, as well as leveraging complex datasets to extract key insights.
• Ability to design and interpret models related to territories, capacity, funnel performance, or incentives.
• Familiarity with AI-powered sales/GTM tools and curiosity for where automation can improve efficiency and data quality.
• Excellent written and verbal communication skills, with the ability to turn complex analysis into clear narratives for executives and ICs alike.
• Strong facilitation and cross-functional influence skills — comfortable driving alignment across groups with competing interests.
• Highly organized, systems-oriented thinker, comfortable with ambiguity and biased toward scalable solutions over one-off fixes.
• Ability to travel up to 5 days per quarter for Together Weeks, team gatherings and other events, when applicable.

The national total targetcash compensation range for this position, including base salary and bonus target, is $123,000–$173,000 annually.*

*Please note: Final offer amounts are determined by multiple factors, including prior experience, expertise and region & may vary from the amount above. This range does not represent additional compensation benefits (such as equity, 401K or medical, dental or vision insurance).

ezCater does not sponsor applicants for work visas or legal permanent residence.

What You’ll Get from Us:

You’ll get a terrifically compelling experience in an innovative, high performing environment. You’ll get to work with engaged and passionate colleagues on challenging and impactful projects. You will have opportunities to grow in your career, and work in a place that values work/life harmony.

Oh, and you’ll get all this: Market competitive salary, stock options that you’ll help make worth a lot, 12 paid holidays, flexible PTO, 401K with ezCater match, health/dental/FSA, long-term disability insurance, mental health and family planning resources, remote-hybrid work from our awesome Boston office OR your home OR a mixture of both home and office, a tremendous amount of responsibility and autonomy, wicked awesome co-workers, employee meal program (and many more goodies) when you’re in our office, and knowing that you helped transform the food for work space.

ezCater is an equal opportunity employer. We embrace humans of every background, appearance, race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, and disability status. At the same time, we do not employ jerks, even brilliant ones. Following a conditional offer of employment, ezCater may require a background check.

For information on how ezCater collects and uses job applicants’ personal information, please visit our Job Applicant Privacy Policy.

#BI-Remote

HubSpot Implementation Specialist – Remote

Position Type: Full-Time, Remote

Location: Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a skilled HubSpot Implementation Specialist to help businesses maximize the value of the HubSpot platform through successful implementations, system optimization, and client enablement.

In this role, you’ll lead HubSpot implementations across Sales Hub, Marketing Hub, and Service Hub, building scalable CRM solutions, automating business processes, migrating data, and delivering exceptional client experiences. You’ll work closely with Project Managers, Solutions Architects, Developers, and clients to ensure every implementation aligns with business goals and best practices.

If you’re passionate about HubSpot, enjoy solving complex technical challenges, and thrive in a client-facing consulting environment, this role is a strong fit.

What You’ll Own

HubSpot Implementation & System Configuration

• Configure and optimize HubSpot across:

  • Sales Hub
  • Marketing Hub
  • Service Hub

• Build and manage:

  • Workflows
  • Automations
  • Pipelines
  • CRM architecture
  • System logic

• Execute data migrations, including:

  • Data mapping
  • Imports
  • Validation

• Develop dashboards, reporting, and campaign structures.

• Support HubSpot CMS and content deployment initiatives.

End-to-End Implementation Delivery

• Deliver projects from onboarding through deployment.

• Participate in:

  • Discovery
  • Strategic planning
  • Configuration
  • Development
  • Testing
  • Go-live support

• Ensure every implementation aligns with client goals and delivery standards.

• Perform quality assurance testing to ensure accuracy, scalability, and performance.

Client Enablement & Consulting

• Lead client onboarding and training sessions.

• Educate clients on HubSpot best practices and platform capabilities.

• Translate business requirements into scalable HubSpot solutions.

• Collaborate with:

  • Project Managers
  • Solutions Architects
  • Developers

• Deliver an exceptional client experience throughout each engagement.

Troubleshooting & Platform Optimization

• Diagnose and resolve HubSpot platform and integration issues.

• Improve:

  • CRM structure
  • Workflows
  • Reporting
  • Automation

• Escalate complex technical issues with detailed documentation.

• Recommend process improvements based on platform performance.

Performance & Documentation

• Analyze CRM performance and campaign effectiveness.
• Provide data-driven recommendations for optimization.
• Maintain accurate project documentation within HubSpot.
• Ensure documentation remains organized and scalable.

What Success Looks Like

• HubSpot implementations are delivered successfully and on schedule.
• Clients confidently adopt and utilize the HubSpot platform.
• CRM systems remain scalable, organized, and efficient.
• Automations improve operational efficiency.
• Data migrations are completed accurately.
• Clients receive proactive guidance that drives long-term success.

What Makes You a Strong Fit

• You enjoy solving complex technical and operational challenges.
• You combine technical expertise with excellent client communication.
• You thrive in fast-paced consulting environments.
• You’re highly organized and detail-oriented.
• You proactively identify opportunities for optimization.
• You enjoy helping clients maximize their technology investments.

Required Experience & Skills

Experience

• Proven hands-on experience with:

  • HubSpot Sales Hub
  • HubSpot Marketing Hub
  • HubSpot Service Hub

• Strong expertise in:

  • CRM architecture
  • Workflows
  • Automation
  • Pipelines

• Experience with:

  • Data migration
  • System integrations
  • Troubleshooting
  • Platform optimization

• Ability to manage multiple implementation projects simultaneously.

• Professional written and spoken English.

• Experience leading:

  • Client meetings
  • Training sessions
  • Solution workshops

• Strong analytical and problem-solving skills.

Nice to Have

• Active HubSpot Certifications or willingness to obtain them.
• Experience with HubSpot CMS.
• Background in digital marketing or CRM consulting.
• Experience working in implementation agencies or consulting environments.
• Knowledge of API integrations and third-party business applications.

Tech Stack

• HubSpot Sales Hub
• HubSpot Marketing Hub
• HubSpot Service Hub
• HubSpot CMS
• Google Workspace
• Microsoft Office
• CRM reporting and dashboard tools
• AI productivity tools (ChatGPT, Microsoft Copilot, Claude, or similar)

What a Typical Day Looks Like

• Meet with clients to review implementation progress.
• Configure HubSpot workflows, pipelines, and automations.
• Execute data imports and validate CRM data.
• Troubleshoot platform or integration issues.
• Build dashboards and reporting.
• Train clients on HubSpot functionality and best practices.
• Collaborate with Project Managers, Developers, and Solutions Architects.
• Update project documentation and implementation milestones.

In short: You’ll design, build, optimize, and support HubSpot solutions that help clients streamline operations, improve customer engagement, and achieve their business goals.

Key Metrics for Success (KPIs)

• Successful implementation delivery.
• Project completion within timeline and scope.
• Client satisfaction.
• HubSpot adoption and utilization rates.
• CRM accuracy and data integrity.
• Workflow and automation performance.
• Quality assurance and documentation accuracy.

Why This Role Stands Out

• Work with a leading HubSpot implementation agency.

• Partner directly with clients to solve meaningful business challenges.

• Continuous opportunities for HubSpot certifications and professional development.

• Fully remote role with flexible work arrangements.

• Collaborative team environment focused on learning and innovation.

• Career progression into:

  • Senior HubSpot Consultant
  • Solutions Architect
  • CRM Implementation Lead
  • Client Success Leadership

Interview Process

1. Application Review
2. Spark Hire Intro Video (3–5 minutes)
3. Client Interview
4. Offer & Onboarding

What Happens After You Apply

After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you.

Instead of an initial screening call, you’ll have one opportunity to introduce yourself, discuss your HubSpot implementation experience, and explain how you’ve configured CRM systems, built automations, managed data migrations, and supported clients throughout implementation projects. You’ll also have the chance to highlight your consulting approach, troubleshooting expertise, and experience working across HubSpot’s Sales, Marketing, and Service Hubs. Your video will be reviewed by the hiring team before moving forward to the client interview.

You can record your video as many times as you’d like before submitting it—only your final version will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.

Apply Now

If you’re passionate about HubSpot, enjoy helping businesses optimize their CRM, and thrive in a client-facing consulting environment, we’d love to hear from you. Apply today and help organizations unlock the full potential of the HubSpot platform.

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you’re interested in this opportunity, click APPLY TO POSITION to proceed.

\*\*\******************************************************************

Title: Independent Contractor – DSP-CPT-11477 Administrative & Operations Support Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A newly launched Ohio-based delivery (Amazon DSP) operation is seeking a part-time Virtual Assistant to provide back-office administrative, organizational, and reporting support as the business grows.

The VA will help maintain organized employee and audit documentation, improve spreadsheets and trackers, pull operational data, maintain recurring records, and ensure important administrative requirements do not fall through the cracks.

The position will begin at 10 hours per week, with the intent to gradually expand the VA’s responsibilities and hours as the business ramps.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Administrative & File Management

• Organize and maintain employee and operational files
• Maintain audit-ready documentation and folders
• Organize onboarding records such as required licenses, screening documentation, and related records
• Maintain workers’ compensation, insurance, and other business documentation
• Track outstanding administrative requests and deadlines
• Ensure important documents and information can be located quickly when requested

Spreadsheet & Operational Reporting

• Maintain and improve recurring Excel spreadsheets and trackers
• Pull operational data from client-provided systems
• Track daily routes, package volume, delivery results, and other operational information
• Organize data so the client can review business performance and costs
• Maintain accurate recurring reports
• Assist with simplifying repetitive data-entry and reporting workflows

General Operations Support

• Maintain task lists and follow up on outstanding administrative items
• Assist with occasional employee onboarding administration when needed
• Help document and organize policies and recurring business processes
• Support the owner and operations manager with back-office tasks
• Learn additional systems and responsibilities as the business grows
• Assist with inbox, calendar, or other executive-support activities as the role expands

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous administrative, executive assistant, operations support, or back-office experience required
• Strong Microsoft Excel / spreadsheet skills required
• File and document-management experience required
• Strong attention to detail and organizational skills
• Comfortable handling confidential employee and business records
• Experience working with operational data or recurring reports preferred
• Logistics, transportation, delivery, or similar experience is a plus but not required

IDEAL CANDIDATE PROFILE

• Highly organized and dependable
• Strong thinker and quick learner
• Excellent with spreadsheets and backend organization
• Able to take loosely organized information and turn it into a usable system
• Comfortable working in a fast-moving operational environment
• Proactive about tracking outstanding tasks and deadlines
• Able to learn unfamiliar platforms without extensive hand-holding
• Comfortable using AI tools to improve productivity
• Interested in becoming a dependable long-term resource as the company grows

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• Microsoft Excel
• Google Sheets
• Microsoft Office / Google Workspace
• AI Productivity Tools
• Amazon / Client Operational Systems – Training Provided

Work Schedule

• Contracted Hours per Week: 10 Hours (Hours expected to increase as the business grows)
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible EST Business Hours – TBD

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
• Contracted Hours per Week: 10 hours/week
• Daily Working Time: Flexible EST Business Hours – TBD
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Clear, Professional English Communication Required)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!

Work from anywhere, impact everywhere

Diversity is at the heart of who we are at Xapo Bank.

We’re a fully distributed team of over 160 Xapiens that work remotely from 50+ countries around the world.

Our beginning: A world that enjoys economic freedom and wealth protection,no matter where you live or who is running your country.

To achieve that, we search the world for the best people for the job.

We work hard, think globally, and inspire each other to learn and grow.

We are committed to changing the way things are done.

Although we are headquartered in Gibraltar, this is a full time, 100% remote position

Work from anywhere!

Position overview

The main responsibility of the Payment Operations Lead is to guarantee the “end-to-end” execution of all payment related activities to ensure all internal and external parties receive timely, accurate, and complete delivery of services to a high standard, within the frame of the payments execution and authorization policies.

The Payment Operations lead is a key member of the organisation: proactiveness, accountability, leadership and ownership are some of the attributes the person should be equipped with to succeed in the position.

It is expected the individual in this position organises the workload of the team, motivating payments analysts to reach objectives. It is expected as well to have a very good understanding of Xapo products and the operational processes related to them.

The Payments Operations Lead is usually leading or participating in cross-functional work groups and projects for improving or building processes.

Also will be a point of contact with banking or related partners to deal with operational matters such as investigations, exchanges of information, submission of forms and management of banks portal users.

Responsibilities

• Organise the Payments team workload
• Guarantee a smooth Payments execution, making sure SLAs are met.
• Supervising and motivating the work of the Payments Analysts, maintaining an ongoing communication to ensure the operation, making sure organisational and team’s vision and goals are followed
• Managing the operational relation with external partners
• Be the voice and represent the Payments team in the SATs (strategic aligned teams) instances. Make sure communication with other teams is fluent generating the spaces or means for teams to interact better so efficiencies are obtained
• Developing, maintaining, improving and implementing policies, processes, and procedures
• Identifying, proposing and documenting processes and internal control improvements to help to achieve best industry practice
• Monitor and collect transactional metrics to understand payment performance, issues, and areas of improvements.
• Inquiries-exception handling and resolution as needed, within agreed upon internal SLAs
• Liaising with internal or external audits to provide operational information requested
• Maintain an ongoing communication with stakeholders to understand business needs, identifying and pushing proactively for solutions or improvements in processes and systems
• Collaborating with identifying and fixing technical and informational issues
• Continuous communication with stakeholders to guarantee a smooth operation
• Monitoring system’s behaviour to ensure an ongoing inflow and outflow of information, reporting a case if something is not working as expected
• Trace and control financial services provider’s charges, fees or costs
• Publishing team and operating performance metrics to be consumed by the Management

Skills needed

• Consolidated relevant experience working in Operations departments, ideally from a bank, fintech, payments or any finance-related institution
• Bachelor’s degree or equivalent in Business Administration or a related field
• Very good understanding of correspondent banking, cross border and local payments systems
• Very good understanding of crypto payments
• Direct exposure to payment processes in either domestic or cross border payments - experience in crypto payments execution is a plus
• Team player and moreover, team-builder
• Strong work ethics, ability to prioritise, manage multiple tasks and execute in a dynamic environment.
• Systems oriented. Good understanding of back and front bank systems, operation and integration to other tools.
• Very good communication skills. Ability to read, write and speak fluent English
• Strong analytical and problem-solving skills
• Data oriented. Advanced excel or database skills. High attention to details.
• Interested in technology and cryptocurrencies
• Must be able to work with minimal supervision
• Organised. Proactive. Self-starter
• Keen on problem-solving and an attitude to adopt solutions into our daily ways-of-working
• Nice to have experience in some of these tools: Jira, Confluence, Miro, Trello, Finastra, any Core Banking Platform, Excel, G-Suite, Slack, Zoom

Other requirements

• A dedicated workspace.
• A reliable internet connection with the fastest speed possible in your area.
• Alignment with Our Values and the Xapo Values-Driven Leadership principles.

Why work for Xapo?

Impact Globally, Work Remotely.

• Shape the Future

Improve lives through cutting-edge technology, work 100% remotely from anywhere in the world.

• Great work-life balance Build amazing things with a balance of autonomy and collaborative teamwork. Set your own work schedule and make use of a flexible PTO plan when you need to recharge.

• Expect Excellence Collaborate, learn, and grow with a high-performance team. Learn how you learn best - from books to conferences, you’ll get a yearly budget for your individual learning and development goals.

At Xapo, we prioritize consumer protection and adhere to regulatory requirements by ensuring that all Xapiens are accountable for upholding principles of fair treatment, transparency, and ethical conduct in their interactions with customers and stakeholders.

Work from anywhere, impact everywhere

Diversity is at the heart of who we are at Xapo Bank.

We’re a fully distributed team of over 160 Xapiens that work remotely from 50+ countries around the world.

Our beginning: A world that enjoys economic freedom and wealth protection,no matter where you live or who is running your country.

To achieve that, we search the world for the best people for the job.

We work hard, think globally, and inspire each other to learn and grow.

We are committed to changing the way things are done.

Although we are headquartered in Gibraltar, this is a full time, 100% remote position

Work from anywhere!

Position overview

The main responsibility of the Payment Operations Lead is to guarantee the “end-to-end” execution of all payment related activities to ensure all internal and external parties receive timely, accurate, and complete delivery of services to a high standard, within the frame of the payments execution and authorization policies.

The Payment Operations lead is a key member of the organisation: proactiveness, accountability, leadership and ownership are some of the attributes the person should be equipped with to succeed in the position.

It is expected the individual in this position organises the workload of the team, motivating payments analysts to reach objectives. It is expected as well to have a very good understanding of Xapo products and the operational processes related to them.

The Payments Operations Lead is usually leading or participating in cross-functional work groups and projects for improving or building processes.

Also will be a point of contact with banking or related partners to deal with operational matters such as investigations, exchanges of information, submission of forms and management of banks portal users.

Responsibilities

• Organise the Payments team workload
• Guarantee a smooth Payments execution, making sure SLAs are met.
• Supervising and motivating the work of the Payments Analysts, maintaining an ongoing communication to ensure the operation, making sure organisational and team’s vision and goals are followed
• Managing the operational relation with external partners
• Be the voice and represent the Payments team in the SATs (strategic aligned teams) instances. Make sure communication with other teams is fluent generating the spaces or means for teams to interact better so efficiencies are obtained
• Developing, maintaining, improving and implementing policies, processes, and procedures
• Identifying, proposing and documenting processes and internal control improvements to help to achieve best industry practice
• Monitor and collect transactional metrics to understand payment performance, issues, and areas of improvements.
• Inquiries-exception handling and resolution as needed, within agreed upon internal SLAs
• Liaising with internal or external audits to provide operational information requested
• Maintain an ongoing communication with stakeholders to understand business needs, identifying and pushing proactively for solutions or improvements in processes and systems
• Collaborating with identifying and fixing technical and informational issues
• Continuous communication with stakeholders to guarantee a smooth operation
• Monitoring system’s behaviour to ensure an ongoing inflow and outflow of information, reporting a case if something is not working as expected
• Trace and control financial services provider’s charges, fees or costs
• Publishing team and operating performance metrics to be consumed by the Management

Skills needed

• Consolidated relevant experience working in Operations departments, ideally from a bank, fintech, payments or any finance-related institution
• Bachelor’s degree or equivalent in Business Administration or a related field
• Very good understanding of correspondent banking, cross border and local payments systems
• Very good understanding of crypto payments
• Direct exposure to payment processes in either domestic or cross border payments - experience in crypto payments execution is a plus
• Team player and moreover, team-builder
• Strong work ethics, ability to prioritise, manage multiple tasks and execute in a dynamic environment.
• Systems oriented. Good understanding of back and front bank systems, operation and integration to other tools.
• Very good communication skills. Ability to read, write and speak fluent English
• Strong analytical and problem-solving skills
• Data oriented. Advanced excel or database skills. High attention to details.
• Interested in technology and cryptocurrencies
• Must be able to work with minimal supervision
• Organised. Proactive. Self-starter
• Keen on problem-solving and an attitude to adopt solutions into our daily ways-of-working
• Nice to have experience in some of these tools: Jira, Confluence, Miro, Trello, Finastra, any Core Banking Platform, Excel, G-Suite, Slack, Zoom

Other requirements

• A dedicated workspace.
• A reliable internet connection with the fastest speed possible in your area.
• Alignment with Our Values and the Xapo Values-Driven Leadership principles.

Why work for Xapo?

Impact Globally, Work Remotely.

• Shape the Future

Improve lives through cutting-edge technology, work 100% remotely from anywhere in the world.

• Great work-life balance Build amazing things with a balance of autonomy and collaborative teamwork. Set your own work schedule and make use of a flexible PTO plan when you need to recharge.

• Expect Excellence Collaborate, learn, and grow with a high-performance team. Learn how you learn best - from books to conferences, you’ll get a yearly budget for your individual learning and development goals.

At Xapo, we prioritize consumer protection and adhere to regulatory requirements by ensuring that all Xapiens are accountable for upholding principles of fair treatment, transparency, and ethical conduct in their interactions with customers and stakeholders.

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing.

Log in using your 20four7VA-issued email address to access the portal.

If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below.

💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen!

If you’re interested in this opportunity, click APPLY TO POSITION to proceed.

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Title: CPT-11471 Amazon Wholesale FBA Product Sourcing Virtual Assistant

Independent Contractor – CPT-11471 Amazon Wholesale FBA Product Sourcing Virtual Assistant/e-Commerce VA/Junior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An established Amazon seller operating across European marketplaces is seeking an experienced E-Commerce VA to support and expand its wholesale sourcing operation.

The VA will focus on identifying profitable products, researching brands and authorized wholesalers/distributors, analyzing sourcing opportunities, conducting supplier outreach, and developing a structured pipeline of reliable suppliers and profitable ASINs.

The client also has access to UAE and Saudi Arabian Amazon marketplaces, making international marketplace experience valuable.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Product & Supplier Sourcing

• Research profitable Amazon FBA products and ASINs
• Identify brands, wholesalers, distributors, and potential suppliers
• Research and verify supplier legitimacy
• Contact suppliers regarding wholesale account opportunities
• Assist with opening wholesale accounts and ongoing supplier follow-up
• Build and maintain an organized supplier pipeline
• Develop long-term sourcing opportunities rather than one-off leads

Product Analysis

• Analyze products using Keepa, SellerAmp, and available sourcing tools
• Review sales history, pricing, competition, fees, and profitability
• Calculate estimated ROI and margins
• Present qualified opportunities clearly for client review
• Avoid hazmat, oversized, fragile, and difficult-to-ship products
• Prioritize practical, profitable products suitable for FBA

Supplier Communication

• Conduct professional outreach to brands, distributors, and wholesalers
• Follow up consistently with potential suppliers
• Track supplier conversations and open opportunities
• Assist with gathering pricing, catalogs, terms, and account information
• Maintain organized sourcing and supplier records

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Amazon FBA sourcing experience required
• Keepa experience strongly preferred
• SellerAmp or similar sourcing-tool experience strongly preferred
• Wholesale/supplier sourcing experience strongly preferred
• Strong understanding of ROI, Amazon fees, competition, and profitability
• European Amazon marketplace experience strongly preferred
• UAE/Saudi Amazon experience is a plus
• Strong spreadsheet and research skills

IDEAL CANDIDATE PROFILE

• Experienced with Amazon wholesale sourcing
• Strong analytical and research skills
• Comfortable evaluating product profitability
• Persistent and professional with supplier outreach
• Organized and detail-oriented
• Able to work independently and present researched opportunities clearly

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• Amazon Seller Central
• Keepa
• SellerAmp
• Microsoft Excel / Google Sheets
• Supplier Research Tools

Work Schedule

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Morning Hours France / CEST– TBD

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: e-Commerce VA
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior, and Advanced Level
• Contracted Hours per Week: 20 hours/week
• Daily Working Time: Morning hours in France / CEST– TBD
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Strong written and spoken English preferred)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!

General information Press space or enter keys to toggle section visibility Job Title VP, Clinical Operations Transformation Functional Area Teammate - Operations City Remote Work Location Type Remote State Remote Employment Type Full-time (30+ hrs/week)/FULLTIME Description & Requirements Press space or enter keys to toggle section visibility Position Description & Requirements WHO WE ARE AND WHAT WE DO:Radiology Partners, through its owned and affiliated practices, is a leading radiology practice in the U.